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rumpelsepp

Member

From: Bavaria

Registered: 2012-11-13

Posts: 105

Website

How to improve my email workflow?

Hi,
this as a simple question. I am struggling now for years to find an appropriate e-mail workflow. I am just looking for a very simple workflow but I always encounter limitations of the "classic email setup". My classic email setup consists of an own mail- and groupwareserver (dovecot, davical) which works really well. As a client I currently use KMail as it integrates very well with my remote adressbook. My problem is I don't know how to deal with conversations and archiving properly.

• If I want to archive/delete an conversation in the inbox I always have to do it twice because the messages and the sent folder have to be archived/deleted as well.

• As I am lazy I often don't delete/archive emails because I don't want to have orphaned emails in my sent folder.

• Putting every sent mail in die inbox does not seem to be a solution. It will clutter my inbox with sent mails without an answer as well.

• How do you sort emails? Do you just put everything in a folder and search it? Or something else?

• How do you archive? I just have one archive folder and put everything there which I consider important enough to keep.

• Deleted mails are cleaned automatically after 30 days in the trash folder (thanks to kmail).

• ...

I am not really happy with my workflow and I want to get a few ideas how I could change it.

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Every time I see some piece of medical research saying that caffeine is good for you, I high-five myself. Because I'm going to live forever. -- Torvalds, Linus (2010-08-03).

Lone_Wolf

Administrator

From: Netherlands, Europe

Registered: 2005-10-04

Posts: 15,559

Re: How to improve my email workflow?

(my mail client is thunderbird)
I use folders extensively , my inbox structure looks like a bit the linux tree (although i don't need more then 3 levels).
I also use threaded view so related emails are easily found.

I don't archive emails myself, (got mails that are 10+ years old still readily available) the inboxes for my 3 main email adresses currently take up about 3 Gib in total.

Ocasionally like once every 2 years i make an offline copy of everything, haven't needed it yet.

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Disliking systemd intensely, but not satisfied with alternatives so focusing on taming systemd.

clean chroot building not flexible enough ?
Try clean chroot manager by graysky